Tabletop role-playing one-shot

2. Prepare to host

Confirm the venue’s permission, usable layout, sound conditions, access arrangements and setup/clearing window. Set participant capacity from the activity and available leadership, then count all hosts and helpers within the room limit.

Prepare the materials and rehearse the parts you will lead. Confirm [materials supplied], [what participants bring] and [host/helper responsibilities] before publishing. Use original or properly authorized material. For minors, arrange the host organization’s safeguarding and guardian requirements.

Identity and materials: Create an original scenario, characters and artwork using your own rules or properly licensed rules. If using Wizards’ SRD content, follow its exact attribution/license; do not assume the license includes all D&D books, settings, logos or other IP.

Decide whether this is casual play, an official organized-play event, or publication of game materials. For published rules/content use Wizards’ SRD page and the selected version’s license; ask Wizards for uses outside published permissions. Do not advertise official organized-play affiliation without following that program’s requirements.

3. Create your Eventbrite listing

1. Open a new event

   Create an event on Eventbrite

2. Event title Copy

   Tabletop adventure: a story to play

3. Short summary Copy

   Play a self-contained tabletop adventure with a prepared game master and clear participation details.

4. Date, time and location

   • Enter the confirmed date, start and end times, venue time zone, address and exact meeting point. Match the booking to the chosen activity format.

5. Event description Copy

   We’ll play [game system/edition and adventure] with [game master]. Character preparation: [provided characters or creation requirements]. Experience level and content boundaries: [details]. The host will explain the rules and pause process. When: [day, date, start–end time and time zone] Where: [confirmed venue, address, room and host location] Audience: [age range, participation requirements and any guardian arrangements] Materials: [what is provided and what to bring] Cost: [total price including fees and any required purchase] Booking: [RSVP link, capacity/waitlist and cancellation arrangements] Access: [confirmed seating, route and activity-specific communication/sensory arrangements] Host and questions: [name/contact]

6. Tickets and registration

   Ticket name Copy

   General admission
   • Set the actual ticket type and price, capacity, booking window, per-order limit, waitlist and cancellation arrangements. Base participant places on the activity plan and available leadership; count everyone within venue occupancy.
   • Review organizer details, order-form questions, confirmation information and public or private visibility. Collect only information needed to host.
   • For paid tickets, confirm currency, fees, refunds and payout requirements.

7. Final check

   • Confirm the actual format, leader, materials, participant places, access and costs. Replace bracketed fields and preview the listing and booking steps before publishing.
   • Optional: add an image you own or have permission to use, relevant tags and useful FAQs.

4. Invite people

5. Host the gathering

1. Introduce the premise and content boundaries, show a sample action and dice roll, and explain the pause signal.
2. Help players choose or understand their characters.
3. Give each character opportunities to act and invite choices rather than narrating every outcome for them.
4. Monitor progress toward the adventure’s resolution; simplify optional scenes if necessary without removing players’ meaningful decisions.
5. Offer breaks and finish with an ending the group understands, rather than stopping in the middle of a compulsory combat.

At the close, thank participants and clear the space as agreed. Do not add anyone to a mailing list or share their contact details without their choice.