Language exchange

2. Prepare to host

Confirm the venue’s permission, usable layout, sound conditions, access arrangements and setup/clearing window. Set participant capacity from the activity and available leadership, then count all hosts and helpers within the room limit.

Prepare the materials and rehearse the parts you will lead. Confirm [materials supplied], [what participants bring] and [host/helper responsibilities] before publishing. Use original or properly authorized material. For minors, arrange the host organization’s safeguarding and guardian requirements.

Identity and materials: Pair learners for informal conversation with original prompts and a descriptive name. Do not reuse paid course materials, language-app logos or imply a school/organization endorsement.

3. Create your Eventbrite listing

1. Open a new event

   Create an event on Eventbrite

2. Event title Copy

   Language exchange: conversation in practice

3. Short summary Copy

   Practice [languages] through shared conversation, with a clear balance between languages.

4. Date, time and location

   • Enter the confirmed date, start and end times, venue time zone, address and exact meeting point. Match the booking to the chosen activity format.

5. Event description Copy

   This is [reciprocal language exchange / language-practice format], for [levels]. We’ll use [languages and switching/grouping process]. It is conversation practice, not a formal language course. When: [day, date, start–end time and time zone] Where: [confirmed venue, address, room and host location] Audience: [age range, participation requirements and any guardian arrangements] Materials: [what is provided and what to bring] Cost: [total price including fees and any required purchase] Booking: [RSVP link, capacity/waitlist and cancellation arrangements] Access: [confirmed seating, route and activity-specific communication/sensory arrangements] Host and questions: [name/contact]

6. Tickets and registration

   Ticket name Copy

   General admission
   • Set the actual ticket type and price, capacity, booking window, per-order limit, waitlist and cancellation arrangements. Base participant places on the activity plan and available leadership; count everyone within venue occupancy.
   • Review organizer details, order-form questions, confirmation information and public or private visibility. Collect only information needed to host.
   • For paid tickets, confirm currency, fees, refunds and payout requirements.

7. Final check

   • Confirm the actual format, leader, materials, participant places, access and costs. Replace bracketed fields and preview the listing and booking steps before publishing.
   • Optional: add an image you own or have permission to use, relevant tags and useful FAQs.

4. Invite people

5. Host the gathering

1. Explain the language balance and agree correction preferences.
2. Match partners by language goals or form small groups when the balance requires it.
3. Offer a simple topic, then conversation can develop naturally.
4. Cue language changes fairly and give people time to complete a thought.
5. Introduce a new prompt or matching change when needed, without replacing conversation with constant administration.

At the close, thank participants and clear the space as agreed. Do not add anyone to a mailing list or share their contact details without their choice.