Conversation gathering

2. Prepare to host

Confirm the venue’s permission, usable layout, sound conditions, access arrangements and setup/clearing window. Set participant capacity from the activity and available leadership, then count all hosts and helpers within the room limit.

Prepare the materials and rehearse the parts you will lead. Confirm [materials supplied], [what participants bring] and [host/helper responsibilities] before publishing. Use original or properly authorized material. For minors, arrange the host organization’s safeguarding and guardian requirements.

Identity and materials: Use an independently named discussion circle with original prompts and facilitation text. Do not imply it is an official Conversation Café or copy/adapt their manual under an assumed license.

For the named Conversation Café method, read its official process/agreements and host guidance. The host page instructs hosts to read the manual, set place/time and notify the organization for listing. Ask the current steward about name, logo and reproduction/adaptation permission before branding or republishing materials.

3. Create your Eventbrite listing

1. Open a new event

   Create an event on Eventbrite

2. Event title Copy

   Conversation gathering: one question, many perspectives

3. Short summary Copy

   Explore an open question through listening, speaking and different perspectives.

4. Date, time and location

   • Enter the confirmed date, start and end times, venue time zone, address and exact meeting point. Match the booking to the chosen activity format.

5. Event description Copy

   Our starting question is [question]. The host will explain [speaking/listening process]. This is a conversation for understanding, not a debate, sales pitch or decision-making meeting. Listening and passing are welcome. When: [day, date, start–end time and time zone] Where: [confirmed venue, address, room and host location] Audience: [age range, participation requirements and any guardian arrangements] Materials: [what is provided and what to bring] Cost: [total price including fees and any required purchase] Booking: [RSVP link, capacity/waitlist and cancellation arrangements] Access: [confirmed seating, route and activity-specific communication/sensory arrangements] Host and questions: [name/contact]

6. Tickets and registration

   Ticket name Copy

   General admission
   • Set the actual ticket type and price, capacity, booking window, per-order limit, waitlist and cancellation arrangements. Base participant places on the activity plan and available leadership; count everyone within venue occupancy.
   • Review organizer details, order-form questions, confirmation information and public or private visibility. Collect only information needed to host.
   • For paid tickets, confirm currency, fees, refunds and payout requirements.

7. Final check

   • Confirm the actual format, leader, materials, participant places, access and costs. Replace bracketed fields and preview the listing and booking steps before publishing.
   • Optional: add an image you own or have permission to use, relevant tags and useful FAQs.

4. Invite people

5. Host the gathering

1. Explain the purpose, topic and listening agreements.
2. Invite each person to offer an opening thought or pass before opening wider conversation.
3. Ask clarifying questions rather than steering toward your own answer.
4. If discussion becomes dominated or heated, return to the agreed turn-taking process and restate the purpose.
5. Close with a brief reflection opportunity rather than forced consensus.

At the close, thank participants and clear the space as agreed. Do not add anyone to a mailing list or share their contact details without their choice.